45 – Day Update (August 21, 2020)
CALC, Institute of Technology CARES Act Committee
The committee recognized that the classrooms have been rearranged to allow for more social distancing between students. The smaller classes have slowly begun to return to the classroom beginning late July. But the larger program (Practical Nursing) is still utilizing alternative learning methods and could continue through the calendar year.
The institution is currently requiring staff, guests and students to check their temperature and wear facemasks in the building. The committee is anticipating the possibility of returning to alternative learning methods for all classes due to recent increase of cases in the local area.
- The institution is still purchasing additional equipment to support increased in-house clinical and internship experiences to support students while being unable to attend experiences at clinical sites. The institution is also looking into other learning platforms to utilize in the classroom, that would allow for a more seamless transition to distance learning should the campus become compromised or the state require campuses to close again.
- The institution will continue to research student information and learning management software to better support staff and students who are currently working from home.
- Financial Aid confirmed all students who took an LOA have returned.
- The committee discussed the possibility of hiring an outside individual for additional sanitation throughout the campus.
- The committee plans to meet again tentatively September 30, 2020 and review CARES Act 90-day update report through 10/5/2020
45 Day Update (July 7, 2020)
CALC, Institute of Technology CARES Act Committee
I. The committee reviewed the list of cleared checks from the bank statement. It was noted that all 88 student checks issued to date have cleared.
II. The committee concurred that the current alternative learning methods have been extended beyond the original planned date of May 31, 2020. Future disbursements to students who enrolled on or after April 24, 2020 will be visited again during the next meeting.
III. The committee is anticipating returning to classroom instruction by late July, 2020. The committee reviewed the progress of improving the campuses to support in-house students in a safe and healthy manner, including but not limited to:
- The institution has invested in equipment to support increased in-house clinical and internship experiences to support students while being unable to attend experiences at clinical sites.
- Additionally, the institution has hired a decontamination specialist (Biocon St. Louis) to fog the building and ventilation system.
- Air purifiers are being purchased that to remove bacteria and germs after the sanitization process has completed.
- Students will be required to wear masks when unable to stay socially distant.
- Classroom are being re-configured to maximize space between students for social distancing.
- The institution is currently researching student information and learning management software to better support staff and students who are currently working from home.
IV. Financial Aid confirmed all students who took an LOA have appropriate documentation.
V. The committee plans to meet again tentatively August 17, 2020 and review:
- Needs for students enrolled after April 24
- LMS and/or SIS System
- Possible additional sanitization requirements
- CARES Act 45-day update report through 8/21/2020
30 Day Update (May 23, 2020)
CALC Institute of Technology
CARES ACT REPORTING ON EMERGENCY FINANCIAL AID GRANTS TO STUDENTS
On March 27, 2020, the Federal government enacted the Coronavirus Aid, Relief and Economic Security Act (CARES Act), Pub L. No. 116-136, providing funds to institutions from the Higher Education Emergency Relief Fund (HEERF) to make Emergency Financial Aid Grants to Students for expenses related to the disruption of campus operations due to coronavirus, including eligible expenses under s student’s cost of attendance, such as food, course materials, technology, health care, and child care. The law requires institutions to report certain information related to the use of these funds. The following information is reported for the period, April 24, 2020 to May 23, 2020.
I. This statement shall serve to acknowledge that our institution signed and returned to the US Department of Education the Certification and Agreement – Emergency Financial Aid Grants to Students. We further attest that our institution has used, and/or intends to use, no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to Students.
II. The total amount of funds that the institution has received from the Department pursuant to the institution’s Certification and Agreement [for] Emergency Financial Aid Grants to Student is $178,183.00.
III. The total amount of Emergency Financial Aid Grants distributed to students under Section 18004(a)(1) of the CARES Act as of May 22, 2020, is $178,183.00.
IV. The estimated total number of students at our institution eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act is 88.
V. The total number of students who will receive an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the CARES Act to date is 88.
VI. The following is the method used by our institution to determine which students receive Emergency Financial Aid Grants and how much each student has received under Section 18004(a)(1) of the CARES Act:
a. The institution’s financial aid department created a list of eligible students. Eligibility requirements were as follows:
i. Student must have been a current student between March 13, 2020 and April 24, 2020;
ii. Students who were unable to complete internship assignments and/or took a leave of absence due to the coronavirus were also determined eligible; and
iii. Students who are or could be eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965, as amended (HEA).
b. All eligible students were surveyed to gage how they incurred expenses such as course materials, technology, healthcare and/or child care expenses due to the disruption of campus operations
c. The majority of the students surveyed indicated expenses were incurred.
d. The institution plans to distribute the funds evenly to all eligible students.
(Total Funds / Eligible Students = Grant Amount per student)
VII. The following instructions/directions/guidance will be provided by our institution to students concerning the Emergency Financial Aid Grants:
TO: CALC Institute of Technology Students
FROM: Fred Albrecht
DATE: May 13, 2020
RE: CARES Act Emergency Relief Funds
On March 27, 2020, the Federal government enacted the CARES (Coronavirus Aid, Relief, And Economic Security) Act which includes a provision for allocating $14 billion to postsecondary learning institutions across the country from the Higher Education Emergency Relief Fund (HEERF). CALC, Institute of Technology applied and received the grant on April 24, 2020. The funds will be used to provide emergency financial aid to eligible students in the form of grants which do not need to be repaid.
The CARES Act expressly requires that institutions provide the emergency financial aid grants to students “for expenses related to the disruption of campus operations due to coronavirus (including eligible expenses under a student’s cost of attendance, such as food, housing, course materials, technology, health care, and childcare).”
Only students who are or could be eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965, as amended (HEA), may receive emergency financial aid grants. The criteria to participate in programs under Section 484 of the HEA include but are not limited to the following: U.S. citizenship or eligible noncitizen; a valid Social Security number; registration with Selective Service (if the student is male); and a high school diploma, GED, or completion of high school in an approved homeschool setting.
In a recent survey, the majority of students indicated expenses were incurred related to the disruption of campus operations due to coronavirus. The institution decided to distribute the grant funds equally to all eligible students enrolled at the institution between March 13, 2020 and April 24, 2020. Funds are not considered taxable income.
Thank you for your continued cooperation during these unprecedented times. Please stay safe.